How to Become More Organised and Productive as A Student | 5 Tips That Will Make Your Life Easier
I would definitely describe myself as an organised person. In fact, I’m maybe too organised. I am by no means a tidy person or an ‘on time’ person so I’m definitely not organised in every sense of the word but when it comes to work, which in my case is university work, I like to have everything organised down to a tee.
This is a good thing in many ways, as it usually means I’m on top of my work, which prevents a lot of stress. But it also means that I become ridiculously stressed if I do fall behind my own schedule, which doesn’t even generally mean falling behind my university work, just my own made-up schedule.
So, personally I’m actually working on being more laid-back and trying to go with the flow a little bit more. But I know a lot of people do struggle with getting organised when it comes to work, and specifically university work. And because I have really perfected my methods of organisation over the years, I thought I should share them for those of you who are looking to become more organised and, at the end of the day, make your life easier.
Although putting all of these things into place will take a little bit of time, once you have done so, I can guarantee your life will be easier. They’ll make you less stressed by ensuring you don’t leave anything to the night before and, hey, they might even make you enjoy studying a little bit more, god forbid! Hopefully they will also ensure you spend less time procrastinating so you have more time do whatever you want with.
Get Prepared and Invest in All The Stationery
I’m hoping this tip will be music to some of your ears! I’m giving you free reign to spend lots of money on stationary! But if this doesn’t sound particularly exciting to you, stay with me, there is method in my (stationery obsessed) madness.
You couldn’t run a marathon without a good pair of trainers (I couldn’t run one with them, but you get my point) and you can’t get organised without all the materials you need to do so. You don’t necessarily need to spend a lot of money on the stationery you need either. Head to WHSmith if you’re happy for that do the job!
However, I personally find that investing in nice stationery that is also practical makes me excited to get organised. For example, since investing in a new desk planner, I love planning my week and don’t feel overwhelmed by it at all, because of the all the different sections to it which allow me to see my week in a balanced way. But like I said, whatever floats your boat is fine. This tip is more about making sure you’ve got the supplies you need to get organised.
Here’s a list of the things you need to up your organisation game as well as some shoppable links to the stationary I own or recommend, whether you’re after something a lil bit fancy or want to keep it simple…
A Diary/Planner for important dates, to-do lists and so you generally know what day of the week it is.
A Desk Planner so you can plan your days and weeks in advance and feel less overwhelmed by everything you need to do. I’m more of a weekly planner person but some people prefer daily planners or both.
Flash cards because they are essential for exam revision and having them on hand means you don’t have to run round the shops a few days before your exam, wasting valuable revision time.
Highlighters and coloured pens because colour coordination will change your life!
A notepad and/or desk pad so you always have somewhere to jot down random and important notes and thoughts plus a place to make to-do lists.
Post it notes because they always come in useful especially for revision and for making notes in books, very useful for an English student.
2. Plan, Plan, Plan and Write Everything Down
Obviously, a key part of being organised is planning but I’d also recommend that, in your planning processes you write everything down. Personally, as soon as I am given all my deadlines (whether they’re for essays, exams or just week-to-week reading deadlines) at the beginning of the semester, I write them all down in my diary on the dates when they are due, right up until the end of the semester.
I also write any other plans I have down, such as trips away, nights out etc. I use a paper planner for uni stuff but I tend to use an online Google Calendar and other online resources for blog organisation and any extra-curriculars as these things tend to change around a lot more than my university work does, so it’s just easier to do it online.
It takes about half an hour to write all of this down but it will make your life so much easier because every time you want to check when you need to read a certain book by, or when an essay is due, rather than logging in to your student account, you can just flick through your diary and see when it is. This also gives you more of a feel as to how long you have left to complete your tasks i.e. 5 flicks (assuming your diary has a week on a 2 page spread) don’t worry about it, 3 flicks maybe start thinking about it, 1 or 2 flicks, you really need to get started!
I’d also recommend colour coding everything, using your lovely pens and highlighters you’ve just bought! I’ve taken three modules this semester so I use a different coloured pen for each module and write all the reading, deadlines and whatever else I need to complete for that module using that colour. Again, when looking through your diary, this just makes it easier to see what’s going on that week and the module you might need to focus on a little bit more. See below for an example of a week’s spread in my diary:
3. Do Everything A Week Ahead
This one is a biggie for me in terms of how I keep up to date with my university work. After planning out all your deadlines in your planner, you can easily see when work is due, so you don’t really have any excuses to do things last minute! With this, it’s best to get everything done a week ahead.
My rule is, generally, everything for the following week must be done by the Sunday of this week. So if I have two books to read and an essay to write, for example, for the week starting Monday the 11th February, I would have ideally got started on all of them on Monday 4th February, or the weekend of the 2nd February, if my workload for that week is really heavy.
I know this sounds overwhelming but if most of your work is set in advance, like mine is, it just makes life so much easier to get it done in advance and it means you never get that overwhelming feeling of ‘I have so much work to do for tomorrow and the seminar tutor is going to ask me a question on the book I haven’t read’ because even if you do fall behind your schedule by a few days, you’ll still be on top of the current week!
4. Find Out How & Where You Like To Work
This one is essential in order to actually enjoy (as much as is possible) the time you spend working and, also, in order to get the most work done. Do you prefer working in the library or at home? I’m more of a working at home typa gal but a couple of hours spent in the library can sometimes be super productive for me, depending on my mood.
Do you work better during a ‘normal’ 9-5 working day or would you rather have your morning to yourself and do more of an 11-7 day? Personally, I think I work best during the hours of 10-6, so I tend to stick to that.
Do you work really well by turning your phone off for 3 hours and smashing out work, followed by a long break, or are you better with short bursts of productivity with short breaks (e.g. the Pomodoro Method?) I’m somewhere in the middle but I’ve learnt that putting a timer on anything makes me hate what I’m doing, so I just leave my phone in the other room and work for as long as possible till I feel like I need a break; sometimes I can go for a couple of hours, sometimes I struggle to do a couple of minutes.
What I’m trying to say is that to be organised and to get your work done in time, you need to be working in a way that suits you. Because if you’re not, firstly, you won’t enjoy it at all and, secondly, you won’t get half as much done as you could. So trial and error all of these different methods and find a way of working that is perfect for you.
Also, don’t just do things because they work for other people! Sure, some people are really productive when they do an all-nighter in the library but personally, I know my brain wouldn’t function at all in that environment. So really make it personal and don’t worry about other people’s judgement.
5. Allocate Time Off
And finally, a tip that seems kind of counter-productive right? How is taking time off going to make you more organised? Well, let me tell you! This is one that I’ve only started doing recently as I mentioned in my New Years Resolutions styled blog post. But taking time off has made the time I do spend doing work so much more bearable and has actually helped me reach my goals, because rather than just putting it off till tomorrow, I know that if I don't do it today, my day off will be spent feeling stressed.
So I personally take a day off every Sunday. When I say off, I mean off university work. I still work on my blog and all of my other extracurriculars but I do not allow myself to do university work, no matter what. It’s currently Sunday whilst I’m writing this post and I don’t feel stressed at all, as yesterday I pushed myself to finish the work I needed to for the week so I could enjoy today. That was my only motivation to get the work done though and before giving myself an official day off, I would always feel hopeless about my workload and view it as never-ending, because it essentially did feel like it could go on forever.
And here’s the thing, if you don’t give yourself time off, your work will go on forever! Not because you have so much work that you can’t fit into 5 or 6 days of the week but because you’re probably not using your time efficiently enough, maybe because you haven’t planned everything out, maybe because you’re not working in a way that’s optimised for you or maybe it’s just because you know you can always finish it tomorrow.
But if you don’t give yourself that final option, or any of the others, you’ll stop procrastinating as much, which means you can spend more time doing things you really enjoy, providing more motivation to get your work done; it’s a bit of a productivity cycle really! It’s revolutionised my productivity levels and made me feel more happy generally.
I’m very aware that this blog post is extremely long (who knew I had so much to say about organisation hey?) but I really wanted to provide comprehensive instructions on how to get organised as a student, and I hope I have!
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Healthy Habits I'm Putting Into Place In 2019
Jumper- Urban Outfitters (old, similar here)
Necklace- ASOS
Jeans- Topshop (old, but these ones are basically the same)
We’re almost a week in to 2019 and this first week has been a weird one. I was expecting a rush of motivation and excitement about my work, but the reality is that a large part of my University work is just as dull to me as it was before Christmas, if not more! I’m trying not to put to much pressure on myself to feel super motivated though. After all, just because the calendar year has changed, it doesn’t mean anything else has or that it should.
That’s why when I was setting my New Years Resolutions, I tried not to make them too far-reaching or pressurised because that’s just not helpful. I know some people are totally against the idea of New Years Resolutions but I, for one, like them. They’re a good opportunity to take some time to think about what you’d like to do and how you’d like your life to be in the next 12 months and a year is a good amount of time to set and work towards any goals you want to reach.
Some of my New Years Resolutions are more goals based, although, like I said, none of them are too ambitious because I don’t want to be putting pressure on myself. But today I thought I’d just share my resolutions that are more about habits I want to introduce into my life, mostly to look after myself. In fact, more than half of my New Years Resolutions are focussed on self-care because the last 3(ish) years of my life I’ve been really difficult for me and my mental health and I don’t think I’ve focussed on looking after myself enough. So I’m hoping 2019 is going to be the year of self-care for me! Work and everything else is important but I can’t do any of it if I’m not functioning properly, so here are the ways in which I’m going to try and ensure I can be a fully(ish) functioning human in 2019…
Have A Day Off Every Week
This one is going to be the most important for me. Being a student, it often feels like if you’re not working 24/7 at unusual hours, you’re not doing enough. I don’t know where this attitude has come from but it’s well and truly embedded in student culture, at least at my University, and is upheld by most students. But as December came around last year and I felt not only physically and mentally exhausted but completely drained and bored by my work, I realised that this culture of overworking is not only harmful to my mental health, but also to my studies and the quality of my work.
I was literally counting down the days until the Christmas break because I was so desperate to just not think about work for a period of time. But as the Christmas break came to an end (it only really lasted about a week because I have January essays and exams) a feeling of complete dread came over me, and I was becoming so anxious and feeling really down about the thought of starting work again.
So I started thinking about my options. Dropping out of Uni? Doing barely any work and scraping a pass? Working myself to death and feeling miserable? None of these options seemed like they would have positive effects. And then I realised, what about if I take a day off every week? I wasn’t really sure if it was possible because of my workload. But I’ve thought about it and put some plans into place and realised, not only is it possible, but it’s going to be so positive for me, my social life, my mental health and (I hope) the quality of my University work.
I am still going to be doing blogging related ‘work’ on my day off, which is going to be on a Sunday, because, firstly, I don’t really have time to do it during the week very much and, secondly, because blogging doesn’t really feel like work to me. But my university work is going to be restricted to Monday-Saturday, no exceptions. My next habit will explain how this is going to be possible…
2. Get Into A Working Routine
As mentioned, student culture tells you that if you’re not staying up all night to work, you’re not really doing enough. But I’ve come to realise that this is only true for people who don’t wake up until the afternoon or would rather abandon their work for 3 weeks and, instead, pull a couple of all nighters and get it done then.
But, personally, I’m happy to get up at a normal time (pre-7am is kind of impossible but waking up at 7:30/8 feels completely fine for me). I also generally feel quite anxious in the evenings, so this really isn’t the best time for me to be trying to complete important work. I actually feel my best, and therefore do my best work, in the day time.
So I’ve decided that from Monday-Friday, my work hours will, mostly, be restricted to 10-6. I’ve gone with 10am because that’s when my University day usually starts (i.e. this is when most of my lectures and seminars start) and 6pm because an 8 hour working day feels like a good amount.
My working routine prior to 2019 was kind of similar to this, but some Wednesday afternoons, for example, I would decide to have a nap or go shopping, which would mean working into Wednesday night and feeling utterly exhausted the next day. Or sometimes it would just mean falling behind on my work which would mean I didn’t have a day off in months (Uni work can catch up on you very quickly). I don’t think I’ll be able to stick to this routine 100% but I think I can stick to it for about 90% of the time, which is enough.
So I’m hoping to be able to stick to this routine and, in doing so, I should be able to get enough work done during the week that I can always have my Sundays to myself. Oh, and on Saturday’s I want to do about 5 hours work, giving myself an extra 3 hours to sleep or socialise. It’s probably going to be an 11-4 working day or something like that, we’ll see!
3. Get Out In Nature At Least Once A Week
I am lucky enough, when I’m home from Uni, to have a beautiful beach literally on my doorstep, as you can see from these photos. But I just don’t make the most of it enough! Every time I visit, I vow to go more often as it’s so relaxing and refreshing to be by the sea. But I always forget or let life get on top of me. So this year I’d really like to get out in nature and head to the beach (or wherever else I fancy in the great outdoors) at least once a week, probably on my day off.
Whether it’s on my own or with my family, friends or boyfriend, I think it will be really beneficial for my mental health. I also think it will benefit me creatively, as I always feel super inspired after getting out in nature!
4. Exercise At Least Three Times A Week
On top of my weekly walk in nature, I’d also like to exercise at least three times a week. I started going to the gym (after a 2 year hiatus) in October, when I was going through a bit of a shit time with my mental health, as I was hoping it would help relieve some stress and clear my head. And it did! It really made me feel better and ‘lighter’. So this year I’d like to commit to exercising three times a week, at least.
It’s an easy habit to fall out of but as long as I’m paying for a gym membership, I generally feel motivated to go as it’s something I can’t really afford so if I am going to be paying for it every month, I feel the need to make the most of it.
I’m also doing Yoga With Adriene’s 30 Days of Yoga challenge this month, which, as the name suggests, means I will be doing yoga every day for 30 days. I’ve attempted this challenge every year for the last few years now, and have completed it a couple of times. It’s difficult both physically and mentally but it also has SO many benefits. Hopefully there will be a blog post on my experience with it when (if) I finish it!
5. Write More For The Love of Writing
I spend A LOT of my time writing, from blog posts to essays to Instagram captions. But I’ve fallen out of the habit of writing for myself, that is writing that is limited to my eyes only. Journalling is something I’ve tried and given up on, and tried and given up on a whole lot over the years and I’m still not really sure how I feel about it. But I’d really just like to pick up a pen and write about my surroundings, my feelings, my day or anything else I fancy more often as it is something I enjoy and I feel as though writing when you know no one else is going to see the words on the page is a really relaxing and freeing experience.
So there we have it! The habits I want to introduce to my life in 2019. Maybe I’ll do an ‘update’ blog post on how they’re all going in 6 months time, and then one at the end of the year? Maybe not though, if they’ve all gone to shit…
But I’m optimistic! I know that implementing all of these habits will have a really positive effect on my life, so hopefully my perfectionist mindset won’t get in the way of them. I’d love to hear about your New Years Resolutions, especially if any of them are centred around self-care, in the comments or over on my social media! Do also let me know if any of you’re thinking of introducing any similar habits into your life as well!
Oh, and FYI, blog posts at Words By Alice are going to be weekly from now on. There might be an extra post every now and then but as a general rule, there will be one new blog post a week every Sunday. So I’ll see you back here next Sunday!
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Finding A 'Work-Life Balance'
'Work-Life Balance' is a phrase that I've heard used lots since I've started following the lives of bloggers through their blogs themselves, YouTube, Instagram etc. It's something that they often talk about struggling with as because documenting their life is essentially their career, it's difficult to draw a line. Obviously, I am by no means a full-time blogger and I, for the most part, don't really see my blog as work at all- it's a hobby that I enjoy. However, taking pictures, editing HTML (which mostly consists of me watching endless YouTube tutorials) and actually writing blog posts is time-consuming and so adding my blog to the things that I do has made it difficult for me to relax over the past couple of months. It hasn't made me feel crazily stressed but I could feel the amount of time I was spending working taking it's toll on me so I'm trying to take some steps to change that. With studying for a full-time degree, working as an English tutor part-time (which involves lots of planning), having a significant role within the campaign Girls Against, plus running my blog, I often work from 8am-10pm on weekdays with minimal breaks, which is really unhealthy and bad for my mental health. I discussed how work took over my life during my A-Levels in a recent post about my experience with anxiety and I'm determined not to let that happen again this year, even if I do enjoy all of the things I class as 'work' now. So here are some of the things I'm doing to try and ensure I make time for myself:
1. Scheduling in 'holidays'.
People who work a 9-5 job obviously have a given amount of time for their holidays but, although with UNI we are given lots of time off for Christmas, Easter and summer, all of the other things I do continue throughout the year. So I'm trying to give myself official weeks off where I can just totally relax. I can't say I've managed one of these so far but I am planning on scheduling some in over summer and I definitely took a few days off everything during Christmas and Easter, if not a full break, which felt really nice in itself. However, I am currently on holiday in Corfu (as you might be able to tell by these photos), the week before my only UNI exam this semester, which is an attempt to try and force myself not to go overboard with revision. I am also in Corfu because I am not going to turn down a week of sun. I'm doing 2 hours of revision a day (ish) whilst I'm here, one in the afternoon and one in the evening and trying to relax for the rest of the day. I'm also writing blog posts (currently sat on my balcony writing this one) and taking photos for my blog because, as mentioned, I enjoy this and don't find it stressful whatsoever. Although I'm pretty sure this might be the only blog post for this week because I want to make the most of my time here.
2. Taking Weekends Off
This is something I've been trying to do since the beginning of university. I decided that I'd much rather work really hard throughout the week so I can have my weekends to myself. This is in part due to the fact that I mostly see my boyfriend on the weekends and I wanted to make sure I had time to see him but also because I struggle to take evenings off if I know I haven't got everything done that I wanted to do that day and don't enjoy the scheduled 'relaxing time'. Whereas with weekends, once it gets to Friday evening I know that I'm done for that week and anything else will have to wait till Monday. This is, of course, something I won't do during my second and third years of university as my workload grows, and something I don't do 100% of time now, so I will have to find another method of relaxation then, but it works great for now.
3. Making Plans and Sticking To Them
This is a really important one for me because I struggle to relax on my own because I'm always thinking that there's something more productive that I could be doing. However, when I'm with someone else, I know that there's no way I could be doing work at that moment and want to make the most of the time I have with whoever I'm with, so I'm really able to fully relax.
4. Planning My Time
Something I've started doing recently is realistically planning my days hour by hour. This means that usually I really have got everything I wanted to do done by 8pm and can relax for the rest of the night. I'm still a bit rubbish at switching off in the evenings though and often find something else productive to do without even thinking about it. But telling yourself that you're going to stop working at a certain time can be really helpful.
I'm going to leave this post here for today because I am hungry and I can smell the food from the restaurant of my hotel but I hope it helped you think about whether your work-life balance is truly balanced and gave you some tips to help it get there. I'm wearing this skirt from & Other Stories again because I just can't get enough of it along with this top also from & Other Stories, both of which I featured in my last post about what's new in my wardrobe. You've seen the shoes and the bag before but this bag is now back in stock on Zara (linked below)! I'm off to relax and enjoy the rest of the time I have in beautiful Corfu now but keep an eye on my Instagram to see what I'm up to.
